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Passcode Photos: Password Protecting Individual Photos in a Gallery

How it works is you apply a password to the photo either uploading a spreadsheet saved as a CSV file, as a keyword, or in the file name of the photo. The customer will enter in their photo(s) password in the Find My Photos form then view only their photos.

Using this feature you can upload all the photos for the event into 1 gallery. No need to create sub galleries.   

Setting it up

When editing a gallery there is an option on the right of the page for "Passcode Photos". Set that to Yes. Set the Password Protect optiin to no. 

You can set this as a default when creating new galleries by editing the section under the Password Protect Pages option. 

In Settings -> Photo Settings you need to determine where you are going to set the passwords.

There are 3 different methods: 

Method 1) Uploading a spreadsheet (CSV file) with the filename in one column and password in another (in the title).

Create your spreadsheet with the filename in the first column and password in the second column. You can also name the columns FILENAME and PASSWORD.

To import your spreadsheet first export it as a CSV file. View the gallery in the admin, click the Photos tab for that gallery and there is a tab "IMPORT PASSCODES" . (Note: when using this option the passcode is added to the title of the photo). 

Class or Group Photo

There are 2 ways to do it. 

  • a) Set no password for the group photo or add no title to it. When someone views their photos, any photos without a title tag or password will display along with their photos.
  • b) Assign a group photo in the spreadsheet (new for Sytist version 3.1). See this article on details about this method.

Method 2) Add the passcode in the file name.

This method you would add the passcode to the file name between 2 dashes. 

Example: prefix-passcode-dsc_001. Sytist will search for passcode between the 2 dashes. If the password is abc123, add the passcode to the file name like prefix-abc123-dsc_001

Class or Group Photo

Add the word "group" between 2 dashes for the group photo. Example, prefix-group-dsc_001??

Method 3) As a keyword

This method you can add the passcode as a keyword in the photo. This can be done before you upload the photos or afterwards. If you tag/keyword the photos before uploading them, Sytist will read that data and store it with the photo. 

Class or Group Photo

There is no option for a group photo when using the keyword method. 


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