Your product base are all the products you might want to offer for sale. When you create a price list or collection, you will add the products for those from this product base

You have 3 different sections in the product base: Prints, Downloads & others.

Adding / Editing Products

Product Display Name
This is the name of the product that will be shown on the website. Example: 4x6

Your Reference Name
This name will be shown on the order to you. This might come in handy if you want to have an standard 8x10 and a canvas 8x10, but don't want to name it "8x10 canvas".

Product Type
Select from Print, Download or Other.

Default Price
This is the default price for the product, but you also have the option to override the price when you add it to a price list.

An optional description you can enter for the product. Best not to be too long as it can clutter up the price list.

Print Dimensions For Prints
Enter in a print dimension will allow the customer to custom crop the photo. Example, if it is an 8x10 print, enter in 8 & 10. Doesn't matter if you enter in 10 X 8 or 8 X 10. The crop will be determined by the photo.

If you don't want to offer the option to customer to crop their photo, enter in 0 & 0 in the print dimensions.

Do not allow discounting
With this option selected, the product will not be discounted by a coupon or early bird special.

Download Size For Downloads
With a download product, you need to enter in the maximum pixels of the download photo. This will be the maximum pixels on the longest side of the photo.

Example: if you want it to be a web size photo of around 1200 X 800, enter in 1200 for max pixels.

To offer the largest size available, enter in 0 for max pixels.

Do not allow download until I upload a replacement file or manually approve it.
When selecting this option for a download photo, the download file will not be immediately available when a customer places an order.

See this article for more information on this option.

Free Download
To offer a free download where the customer can download the photo from the gallery for free, check the Free Download checkbox. This will create a download icon when viewing the photos (not shown on the actual price list).

See this article for more information on free downloads.

Product Options
You can create options for products for the customer to select from when adding a product to their cart. In your product base section, click the Create new option link next to the product.

Option types

Dropdown Menu
This creates a drop down of options for them to select one from. When selecting this option, you will need to enter in the selectable options for them to select from.

This creates a checkbox for them to check if they want that option.

Text Field
A text field allows them to enter in text.

Graphic Option
A graphic option will display a list of graphics / photos for the customer to view and select from.

If you check the option to be required, then they have to select from the option before they can add to cart.

Additional Price
This is added to the price of the product of the option is selected.

Collections (or packages) are a collection of products to be purchased and the customer will select the photos for the collection. After you create a collection, you will need to assign them to the price list(s) which you will do when viewing the price list in the admin.

Also see these articles

Creating Collections / Packages
Collages & Albums Using Collections

Collection Options

When creating a new collection, you have the following options:

I will assign products to the package

This option means you are going to add products from your product base and assign the quantity of each product for the collection.

Making selections only

This option you will not select products and the customer will just be adding photos to the collection. If you just want the customer to be picking 10 photos for example and not for specific products, you would select this option.

Including Other Collection

This option allows you to create a collection of other collections. When selecting this option you will only be able to add other collections. 

Once you create a collection you have additional options.

Limit Poses

Here you want to limit the poses they can select for the collection. For example, a collection includes 1 8x10, 2 5x7, 2 4x6 and select up to 2 poses.


By entering a credit in a collection, the customer can select other individual photo products and this credit goes towards those prices. Example, a collection is $150 and has a $50 credit. They buy $60 worth of a la cart prints and the credit goes toward that so the total of the cart would be $160.  Any credit not used will be forfeited and has to be used on the same purchase. 

Require all products to have photo selected

Checking this option means the customer has to select a photo for each product in the collection to place their order. Leaving it unchecked means the can still checkout & place their order without selecting a photo for each product in the collection. 

Extra Photo  & Extra New Photo

After you add products to a collection,  there is an option for Extra Photo & Extra New Photo. By entering in a price in these fields, this will allow the customer to purchase extra photos in the collection at an additional price.
Extra Photo is the price for a pose that has already been added to the collection.

Extra NEW Photo is the price for a pose that has not been added to the collection. This will allow you to charge extra for selecting a new pose.

Important! If you use the Extra Photo & Extra New Photo option, you MUST enter a price for both. If you don't, then they will be able to add photos to their cart for free.



Checked means it is a taxable product.


Checked means this collection will be shipped.

Adding products to a collection

When you create a collection that you will assign products to, you will see a Add new product to collection button. There you will select the products to add and the quantity for each.
After you have added multiple products, you can drag & drop to arrange the display order of the products.

Collection Thumbnail

This allows you to upload a photo you want to show next to the collection when the customer is viewing available collections.


Photo Products -> Print Credits

Print credits allow you to offer prints and / or downloads to your customers at no cost.

Basically a print credit is a collection/package so you will need to create a collection first for what is included in the print / download credit in Photo Products - Collections

When creating a print credit, you select the collection you want included. These collections don't have to be part of any price list.

There is a redeem code created the customer will use to redeem the print credit. Then they can select the photos for their print credit and checkout at no cost unless there are other products or shipping applied.

Enable the Redeem Print Credit link in the menu

Go to Site Design > Menu Links and edit that link and make it enabled so your customers can enter in the redeem code.


Starting with Sytist version 2.3.0 are download credits which can be found in the admin in Photo Products -> Download Credits. Download credits can be used a couple of different ways.

1:  Download credits can be purchased to download photos while browsing. Example: a customer can purchase X number of download credits and while viewing photos, download right then using their credits.

2) You can create redeem codes for clients to redeem the download credits to their account at no cost, then download photos using their credits while they view their photos. 

When download credits are available, it will show a link to download the photo and how many credits. 

If you use the download credits, you will need to edit your download products in the Photo Products -> Product Base and set how many credits the download costs. 

Setting up pricing & settings

Go to the Pricing & Settings section to set up the pricing. You enter in how many credits can be purchased at what cost. 

In the display text for the pricing, be sure you enter in how many credits for what amount because that will be the only way they will see the price.
Example: 10 Download Credits for $20

The other settings on the pricing & settings page: 

Purchase of download credits taxable 
Whether they are taxable or not.

Do not offer option to purchase download credits 
Check this option if you don't want to sell download credits and only offering them with redeem codes. 

Only show the option to download with credits to people that have credits 
This option means only people with download credits redeemed to their account will see the option to use download credits. 

Redeem Codes

Create redeem codes to give to your customers so they can download photos using the credits. 

If you give out a redeem code, you will need to instruct your customer to log into their account (or create one if one does not already exist), go to the My Account page and select the redeem download credits option. 

The create a redeem code, click the Redeem Codes tab in Photo Products -> Download Credits. 

Enter in a unique redeem code and how many credits are included. 

To create a batch of redeem codes, click the Create a batch of redeem codes option. 


Buy Alls are a way for a customer to purchase all photos in a gallery / sub gallery of the same product. Example, purchase all photos in this gallery as a 4x6. Here is an article with examples of Buy Alls.

This option will also allow them to buy all photos in a gallery of the same keyword or tag. Example, someone searches for their number in a gallery and get 12 results. Then they can purchase those 12 photos in a buy all.

These are also used so customers can buy all of their favorites. Note that all photos in their favorites must use the same price list or the buy all option won't show. 

Creating a Buy All

Photo Products -> Buy Alls -> Create New Buy All

Start by selecting the product you want this buy all to include and click continue. After you create it you select what type of pricing to use.

Price Per Photo 

This option will price the Buy All collection a flat price per photo in the gallery or selected. Example, enter in 5.00 and for each photo in the gallery it will charge $5.00 for. 

Tiered Pricing

Tiered pricing will allow you to set a price per photo based on the total photos in the gallery or selected. Using this method will allow you to charge less per photo for more photos in a gallery.

Qty From Qty To Price
1 4 $5 each photo
5 10 $4.50 each photo
11 20 $4 each photo
21 40 $3.50 each photo
41 0 $3 each photo
If there are 19 photos, the price would be 19 X $4.00 = $76.
If there are 45 photos, the price would be 45 X $3.00 = $135.
Notice that in the last range, the qty to is 0. This means that is the last one and anything above that from quantity will be charged that price.

  • Be sure there is no gaping in your ranges. Example: from: 10 to 19 ... the next from has to start at 20.
  • End you last qty to range with a 0.

Naming your Buy Alls

If you add your buy all products to it's own product group marked for buy alls (see next section), then you can simply name them the product name. For example, if the buy all if for a 4x6 print, just name it 4x6. 

If you are going to add the buy all product to a product group not marked for buy alls, you will need to name it something like "Buy all photos as a 4x6".

Adding Buy Alls to a Price List

You can add a buy all to any product group in the price list. If you want there is be a button on the gallery page above the thumbnails to buy all photos, create a new Product Group in your price list and select the option you will be placing buy alls in it. 

Disable Purchasing of a Buy Alls From Favorites

If you do not want people to purchase a buy all collection from their favorites, view your Price List in Photo Products -> Price List, edit your product group for your buy alls and check the option "Do not offer these buy alls when customer ordering from favorites. "

 The B&W / Filter option allows the customer to preview the photo in black & white or other filter options you create. If the customer is viewing a photo in B&W for example, when they add the photo to cart, it will also add it as B&W.
The black & white option is pretty standard, converts the image to black & white. The sepia tone and others first converts the image to black & white then takes a solid color image the same size and lays it over the converted image.

In the color option settings, you are able to tweak the amount of Red, Green, and Blur (RGB) of the image that gets laid over the black & white image. You can also adjust the opacity of the original black & white image.
To offer these filter options, check that option in your price list(s).
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