The Automated Emails feature added in Sytist 1.3 will automatically send out gallery expiring & booking reminder emails. But for this to work your hosting account must have cron jobs available and you will need to set up the cron job in your hosting control panel. Window servers don't have cron jobs available.
See below for setting up a cron job.
How it Works
You can have up to 3 different gallery expiring emails which can be sent on different days (like one sent 7 days before expiration, 3 days, the same day). Each one you can select a different email to send so you can create new default emails and select from those. The booking reminder email will send the email associated with the service that is booked.
When editing a gallery reminder email you select how many days from the expiration date to send, the time to start sending them and who to send to (like you has access).
The basics of what happens is once a day it checks if there are any galleries expiring based on what is entered in for the days before the gallery expires. If so it sends the emails into a database table and then starts sending based on the time set in the email settings. You will also receive an email letting you know that the emails are set to go, which email is being sent, the time and the email addresses it is sending to (like people who have viewed),
People receiving the emails will have to option to no longer receive those type of emails by clicking a link. If someone is on the opt-out list, they will no longer be sent the automated emails. You can see those who have opt-out in the People section.
Setting Up a CRON Job
First thing you need to do is go in your Sytist admin to Settings -> Automated Emails (cron). On that page you will see the path for the cron file which you will need to set up the cron job. Copy the the line that starts with /usr/bin/php
If you are using cPanel for your hosting control panel, it is really easy to set up.
1) Log into your hosting control panel and look for the option "Cron Jobs" and click there.
2) In the Common Settings menu, select Once Per Minute and paste the line of code you copied from your Sytist admin.
That's it. The PHP binary part (the /usr/bin/php) may be different depending on your hosting company.
To test it, in your Sytist admin go to Settings -> Automated Email and check Enable Automated Emails, check Test Mode and click Update Settings. Then after it saves, scroll to the bottom of that page and add a test email.
After you have added a test email, you should receive it within a couple of minutes. After you have successfully received a test email, uncheck the test mode option.
If the above /usr/bin/php does not seem to be working, try the following for the command:
wget -q --spider http://www.yourwebsite.com/sy-admin/sy-cron.php
Replace yourwebsite.com/sy-admin with the URL to YOUR Sytist admin.
Hosting at Host Monster, replace the the PHP binary part (the /usr/bin/php) with:
Hosting at SiteGround, use this:
/usr/bin/wget -O /dev/null http://www.yourwebsite.com/sy-admin/sy-cron.php
Replace yourwebsite.com/sy-admin with the URL to YOUR Sytist admin
Hosting a Lunerpages
1) Replace the the PHP binary part (the /usr/bin/php) with php -q
Example: php -q /home/cpaneluser/public_html/sy-admin/sy-cron.php
2) Edit your sy-config.php file by clicking Settings in the main menu then edit config file under the left menu.
$setup['pc_db_location'] = "localhost";
$setup['pc_db_location'] = "127.0.0.1";
Replace space in file / folder names with
Disable right click
Ignore admin in visitor stats
Show getting started on home page
Eastern Time: America/New_York
Central Time: America/Chicago
Mountain Time: America/Denver
Pacific Time: America/Los_Angeles
MySQL date format
This adjust how the date is formatted. MySQL time-date format page
MySQL time format
Minimum order amount
Secure Pages On Checkout & Accounts
Your SSL link
Customer Account Options
Require create an account Your customers will have to create an account at checkout.
Creating an account is optional
Disable account creation Your customers will only be able to checkout as a guest.
Terms & Conditions
Collect & Manually Process
Example, a customer enters in their card information and submits it.
You will get an email with half the card information like this: 41102234XXXXXXXX
When you view the order that was paid in the admin, you will see the rest of the information and the other half of the credit card like this: XXXXXXXX33445566
Then you can take to two halves to manually process. You will need an SSL / Security Certificate installed on your website to use this option.
If using this option, the order will be marked as pending until you manually run the card and then update the payment information for the order. This also means if someone orders a download product, they will not be able to download until you have changed the status of the payment.
PayPal Express Checkout
A drawback for this option is that it won't require the customer to create an account.
You can use this option with a standard PayPal business account or with a PayPal Website Payments Pro account.
PayPal Standard Business
PayPal Website Payments Pro
How to get your PayPal API username and password for PayPal Website Payments Pro
- Log into your PayPal account.
- Click on the person icon on the upper right corner of the page then click "Profile & Settings".
- In the left menu, click on "My selling tools".
- Next to API Access, click update.
- Request API credentials to create your own API username and password.
- Click Request API Credentials.
- Click Request API signature.
- Click Agree and Submit.
How to get your Authorize.net API username and transaction key
- Log into your Authorize.net account.
- In the left menu under "Account" select "Settings".
- Under Security Settings, select "API Login ID and Transaction Key". This page will show you your API Login ID (which is different from your account login name). Under Create New Transaction Key, enter in your secret answer and create a transaction key.
In these emails are what is called Replace Codes. The replace codes get replaced with information when the email is sent. Example: [FIRST_NAME] will get replaced with the person's first name.
With each default email, it will show you a list of available replace codes you can use and what they are used for.
From name and email
Email Header & Footer
In this section, you can add a header & a footer that is added to the default emails. For example, you could add your logo or company information that will automatically be added to all of your default emails.
New Replace Codes starting in version 0.8.2
- [IMAGE_LARGE] will automatically insert the large version of the gallery cover photo.
- [IMAGE_SMALL] will automatically insert the small version of the gallery cover photo.
- [IMAGE_THUMBNAIL] will automatically insert the thumbnail of the gallery cover photo.
- [LINK_TO_PAGE] ....add your text here ... [/LINK_TO_PAGE] will automatically make a link to the page with the text you want to be clickable.
These new replace codes will work in the following default emails:
- Invite to view public page
- Invite to view password protected page
- Expiring gallery / page
- Review Your Proofs Email
- Your registry is ready
Meta titleThis is most important one. The Meta Title is be shown at the top of the browser. This should be your website name or something similar.
Meta DescriptionThis could be a couple of sentences of description about your site
Meta KeywordsKeywords or phrases separated by a comma. Think about what someone might type in a search engine to find you. Keep it under 200 characters.
Separate meta title characterThis separates the page title / category / site name for the meta title. Use something like a dash or |
Site name in meta titleThis allows you to adjust how the title in the browser is set.
This controls how emails are sent from the server for order notifications, emailing customers about their galleries, contact forms, etc ...
Most of the time the option of PHP Mail() function will work.
With the default settings, test the settings with the test email option sending an email to yourself. If you receive the email you are good to go, don't change anything.
If by some chance your hosting company has the php mail() function disabled, try the " SMTP PHPMailer " option. See SMTP PHPMailer Setup below.
Trouble Shooting Emails Not Sending.
If you are having problems with emails not sending, it is NOT Sytist. Sytist calls the function to send the email, then it is up to the server to deliver the email. Same thing if SOME emails don't seem to send.
Below is some trouble shooting that MIGHT help.
If none of the below helps, you need to contact your hosting company and see if they can trace the emails, enable SPF, see if they are being blocked by the server or your IP address has been blacklisted due to possible spam from the same server.
1) Make sure they are not going into your spam folder.
Check your spam and bulk folders in your email program to see if they are going there.
2) Settings -> Mail SendingSettings.
Add return-path field. Change this to the opposite of what it is now.
Use the send test email and check your email.
3) Settings -> Admin / Main Settings -> "Name of your website".
This is the from "name" when emails are sent. Be sure this is not a web address. Example, do not enter www.picturespro.com or http://www.picturespro.com or picturespro.com. Enter in the name like My Photography Website.
Having an URL in that section can cause emails to get rejected by the server.
4) Settings -> Admin / Main Settings -> "Contact Email Address"
This is the default email address emails are sent from. It is possible your hosting company requires that you use an email address @your-domain (example: email@example.com ). If you are using something different (like a yahoo or hotmail email address), try using one @yourdomain. You can set those up in your hosting control panel or contact your hosting company for assistance.
NOTE a @yahoo.com email address WILL NOT WORK. Yahoo won't allow emails like that to be sent from the server now in most cases.
5) Understand it is up to the server / hosting to actually send out the email.
IF NONE OF THE ABOVE WORK, YOU WILL NEED TO CONTACT YOUR HOSTING COMPANY AND HAVE THEM TRACE THE EMAILS OR TRY THE SMTP OPTION BELOW.
SMTP PHPMailer Setup
When using the SMTP option, it will send emails from your email server.
1) Use an existing email account @yourdomain or create another one. Below are screen shots using cPanel hosting.
2) Once your email address is created, click More in the row of the email address and select Configure Email Client
3) Get your mail server. Most of the time it is going to be mail.yourdomain.com.
4) In your Sytist admin, go to Settings -> Mail Sending Settings. Select and enter in the options in the screen shot below:
When you upload photos, the photos get resized and optionally watermarked. Here you can set the quality of that resize.
The higher the number the higher the quality ... but also the higher the file size which will take longer to load.
See this article for more information on resize quality.
Thumbnails Per Page
The thumbnails automatically populate as you scroll down the page, but after a while it can slow things download if there are a lot of photos in a gallery. Here you can limit how many total populate. Once it hits this limit, then they are presented with next / previous and page options.
Suggested setting is 200.
Download Zip File Limit
This will set the number of photos to put in a zip file when someone purchased multiple downloads on an order. When there are more photos than the limit, it will create multiple zip files to download. This is done because too many photos in one zip file can cause server errors.
View All Photos Default
This set the default sort view when viewing photos in the All Photos section.
FTP Upload Process Settings
Block IP addressesIf you want to block certain IP addresses from accessing your Photo Cart, enter in the IP addresses below, 1 per line.
Block referring domainsThis will block people that are coming to your website from certain domain names. You will need to enter the domain names 1 per line and without the www.. like: blocksite.com.
Example, if you want to block refferals from google and yahoo, enter in like this:
Blocked messageThis is the message they will see instead of your website if they are blocked.
Add Facebook Like Box Tab
Facebook Page Link
AddThis.com or other third party share serviceIf you are using a third party share serivce like addthis.com, they will supply you with some code to add to your pages. You can copy and paste that code into this area.
Disable all Facebook features
Facebook APP ID
Select Countries & States to ship to
To view states of a country other than your default, click the country name.
+ Shipping Percentage
Example: the shipping calculation totals $7.00 and you have 10% added to orders shipped to California. This would make the total shipping charge $7.70 for orders shipping to California.
Creating your shipping chartWhen adding or editing a shipping method, you will see a shipping chart. This creates your shipping charges based on the order total. First, enter the amount for shipping, then enter the price range for that amount.
Your first "from" price range should start with .00 or .01
Your last "to" price range must end with 99999.00 or more.
There can not be a gap from ending price range to the next starting price range.
To create free shipping over a certain price, enter in 0.00 (not just 0) in the shipping cost field.
Shipping GroupsYou can create different shipping groups that can have different shipping options within them and assign a group to a page / gallery. When a shipping group is selected for a page, it will override your default shipping group when the customer checks out. If you create a shipping group with no shipping options then it will disable shipping for the selected page.
You can also set a default shipping group by editing the section your galleries are in and click the Shipping section.
Here you set the tax you need to charge for the state and or country. Enter in the tax percentage for your state or the VAT percentage for your country.
Show prices including VAT (or GST)
On the tax settings page at the bottom, there is an option to show your prices including VAT. This will display the price of the product plus the VAT when displayed with the product and in the cart.
To figure the price to enter for the product to get the total you want displayed including VAT use this calculation:
Price / 1.VAT%
Example, if you need the product to display as $20 including VAT and your VAT is 15%, then the price of the product you would enter would be 17.39
$20 divided by 1.15 (the .15 would be the VAT percentage). If the VAT percentage is 20%, $20 divided 1.20
To make this GST instead of VAT in Site Design -> Page Text (search the page (CTRL+F) for _vat_ and change that word to GST and use the VAT option for your country in the tax settings.
Tax by zip code
Tax by zip code allows you to charge tax based on the zip code by uploading a CSV file with the zip codes and percentages.
1) You need a spreadsheet with at least the zip codes and tax rate. All possible options are Zip Code, Tax Rate, City, and State, but only zip code and tax rate are used.
2) Each column must be labeled (first row of the spreadsheet) as: zip, tax, city, state. It doesn't matter what order or if there are other columns but you must have a column labeled zip and tax.
3) Save your spread sheet as a CSV file.
4) Click the browse button to find the spreadsheet on your computer then click the upload CSV file.
If the zip code does not exist in the database, it will add it. If it does exist, then it will update it.
If a customer has a zip code that doesn't exist in the database, then it will use the tax percentage you have set for your state.
Creating your own watermark
Blend mode: normalOpacity: 100%
Distance: 3Spread: 100%Size: 0-3
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