Your product base are all the products you might want to offer for sale. When you create a price list or collection, you will add the products for those from this product base

You have 3 different sections in the product base: Prints, Downloads & others.

Adding / Editing Products

Product Display Name
This is the name of the product that will be shown on the website. Example: 4x6

Your Reference Name
This name will be shown on the order to you. This might come in handy if you want to have an standard 8x10 and a canvas 8x10, but don't want to name it "8x10 canvas".

Product Type
Select from Print, Download or Other.

Default Price
This is the default price for the product, but you also have the option to override the price when you add it to a price list.

Description
An optional description you can enter for the product. Best not to be too long as it can clutter up the price list.

Print Dimensions For Prints
Enter in a print dimension will allow the customer to custom crop the photo. Example, if it is an 8x10 print, enter in 8 & 10. Doesn't matter if you enter in 10 X 8 or 8 X 10. The crop will be determined by the photo.

If you don't want to offer the option to customer to crop their photo, enter in 0 & 0 in the print dimensions.

Do not allow discounting
With this option selected, the product will not be discounted by a coupon or early bird special.

Download Size For Downloads
With a download product, you need to enter in the maximum pixels of the download photo. This will be the maximum pixels on the longest side of the photo.

Example: if you want it to be a web size photo of around 1200 X 800, enter in 1200 for max pixels.

To offer the largest size available, enter in 0 for max pixels.

Do not allow download until I upload a replacement file or manually approve it.
When selecting this option for a download photo, the download file will not be immediately available when a customer places an order.

See this article for more information on this option.

Free Download
To offer a free download where the customer can download the photo from the gallery for free, check the Free Download checkbox. This will create a download icon when viewing the photos (not shown on the actual price list).

See this article for more information on free downloads.

Product Options
You can create options for products for the customer to select from when adding a product to their cart. In your product base section, click the Create new option link next to the product.

Option types

Dropdown Menu
This creates a drop down of options for them to select one from. When selecting this option, you will need to enter in the selectable options for them to select from.

Checkbox
This creates a checkbox for them to check if they want that option.

Text Field
A text field allows them to enter in text.

Required
If you check the option to be required, then they have to select from the option before they can add to cart.

Additional Price
This is added to the price of the product of the option is selected.



 
 

When adding products for sale to a gallery, you will select a price list. You can create multiple price lists which allows you to have different sets of products & pricing.

Price List Options

These options are available when viewing your Price Lists and clicking the "edit settings" link.

Use B&W / Filter options
This allow the customer to preview the B&W / filter option you have available.

Require customer to login to view products & add to cart
With this option selected, the customer will not see the products or pricing until they log into their account.

Allow customers to make notes on photos in the cart
With this option selected, the customer can make notes to products after adding to cart.

Minimum order amount
This will set the minimum order amount overriding the minimum order amount in Settings -> Checkout & Payment.

Show buy icon above photo instead of displaying the products to the right of the photo.
With this option selected instead of showing all the products to the right of the photo, it will display a Buy Photo icon above the photo.
More information on this

Additional Fields at Checkout
New in version 0.9.1
This allows you to create up to 5 additional fields for the customer to fill in during the checkout process. You can use for example to ask for a child's name, grade, sport, etc....


Image Options

Image Options are checkbox options they can select that are only charged once per image no matter how many products they order of that same image. This can be used for something like retouching fees.

Click here for an article on the use of Image Options.

Product Groups

You can create groups of products in your price list that creates a tab they can click to view those products. Example a "Prints" group, "Downloads" group, "Canvas" group, "Collections" group.

When you first create a price list, a default product group is created.


Require a selection from this group before selecting products from other groups

You can edit a product group after it is created and there is this option. With this checked, a product must be selected from this product group before they can add anything from another group to their cart. This is good to use if you require the customer to select a collection before the can select individual prints for example. And if they were to remove the first one from their cart, it will remove the other items added.

Adding Products To A Price List

When viewing a price list, you will see your product base on the left of the screen . Mouse over the products then the + sign and select what product group to add the product too.

Rearranging The Product Display Order

Simple drag & drop the products to change the display order.

Rearranging The Product Groups Display Order

Product groups are displayed based on the display order ascending. Click the edit group link under the product group name and adjust the display order.

Overriding a product default price

In your product base, you create a default price for the product. In your price lists, you have the option to override that default price.
When viewing the products in the price list, mouse over the price and click the edit icon.

Product Quantity Discounts

You can create quantity discounts for products in your price list by clicking the quantity discounts link where the price of the product decreases based on the quantity ordered. The quantity discounts are priced each.

When the link is red, it means there are no quantity discounts added. When it is in green it means there is.



Quantity Discount Format


2 - 4
$10 each
5 - 8
$9 each
9 - 0
$8 each

IMPORTANT

1) Do no overlap numbers.
2) The last quantity discount "qty to" must end with 0.

Again the quantity discounts are prices each so in the example above if someone purchased 5 ... then the price would be 5 X $9 ... $45 total ... $9 each. It does not do a tiered discounting where the first is one price the second another prices and so on.

Apply discount on all photos
This will apply the discount on all photos with this same product.

Apply discount only on multiple of the same photo
This will only apply the discount on the same photo with this product.


 
 
Collections (or packages) are a collection of products to be purchased and the customer will select the photos for the collection. After you create a collection, you will need to assign them to the price list(s) which you will do when viewing the price list in the admin.

Also see these articles

Creating Collections / Packages
Collages & Albums Using Collections

Collection Options

When creating a new collection, you have the following options:
 

I will assign products to the package

This option means you are going to add products from your product base and assign the quantity of each product for the collection.

Making selections only

This option you will not select products and the customer will just be adding photos to the collection. If you just want the customer to be picking 10 photos for example and not for specific products, you would select this option.

Including Other Collection

This option allows you to create a collection of other collections. When selecting this option you will only be able to add other collections. 


Once you create a collection you have additional options.


Limit Poses

Here you want to limit the poses they can select for the collection. For example, a collection includes 1 8x10, 2 5x7, 2 4x6 and select up to 2 poses.
 

Credit

By entering a credit in a collection, the customer can select other individual photo products and this credit goes towards those prices. Example, a collection is $150 and has a $50 credit. They buy $60 worth of a la cart prints and the credit goes toward that so the total of the cart would be $160.  Any credit not used will be forfeited and has to be used on the same purchase. 
 

Require all products to have photo selected

 
Checking this option means the customer has to select a photo for each product in the collection to place their order. Leaving it unchecked means the can still checkout & place their order without selecting a photo for each product in the collection. 
 

Extra Photo  & Extra New Photo

After you add products to a collection,  there is an option for Extra Photo & Extra New Photo. By entering in a price in these fields, this will allow the customer to purchase extra photos in the collection at an additional price.
 
Extra Photo is the price for a pose that has already been added to the collection.

Extra NEW Photo is the price for a pose that has not been added to the collection. This will allow you to charge extra for selecting a new pose.

Important! If you use the Extra Photo & Extra New Photo option, you MUST enter a price for both. If you don't, then they will be able to add photos to their cart for free.

 

Taxable

Checked means it is a taxable product.
 

Shippable

Checked means this collection will be shipped.
 

Adding products to a collection

When you create a collection that you will assign products to, you will see a Add new product to collection button. There you will select the products to add and the quantity for each.
 
After you have added multiple products, you can drag & drop to arrange the display order of the products.
 

Collection Thumbnail

This allows you to upload a photo you want to show next to the collection when the customer is viewing available collections.
 
 
 
 
 
 
 

 
 

Photo Products -> Print Credits

Print credits allow you to offer prints and / or downloads to your customers at no cost.

Basically a print credit is a collection so you will need to create a collection first for what is included in the print / download credit in Photo Products -> Collections. 

When creating a print credit, you select the collection you want included. These collections don't have to be part of any price list.

There is a redeem code created the customer will use to redeem the print credit. Then they can select the photos for their print credit and checkout at no cost unless there are other products or shipping applied.

Enable the Redeem Print Credit link in the menu

Go to Site Design > Menu Links and edit that link and make it enabled so your customers can enter in the redeem code.



 
 

Starting with Sytist version 2.3.0 are download credits which can be found in the admin in Photo Products -> Download Credits. Download credits can be used a couple of different ways.

1:  Download credits can be purchased to download photos while browsing. Example: a customer can purchase X number of download credits and while viewing photos, download right then using their credits.

2) You can create redeem codes for clients to redeem the download credits to their account at no cost, then download photos using their credits while they view their photos. 

When download credits are available, it will show a link to download the photo and how many credits. 

If you use the download credits, you will need to edit your download products in the Photo Products -> Product Base and set how many credits the download costs. 

Setting up pricing & settings

Go to the Pricing & Settings section to set up the pricing. You enter in how many credits can be purchased at what cost. 

In the display text for the pricing, be sure you enter in how many credits for what amount because that will be the only way they will see the price.
Example: 10 Download Credits for $20

The other settings on the pricing & settings page: 

Purchase of download credits taxable 
Whether they are taxable or not.

Do not offer option to purchase download credits 
Check this option if you don't want to sell download credits and only offering them with redeem codes. 

Only show the option to download with credits to people that have credits 
This option means only people with download credits redeemed to their account will see the option to use download credits. 

Redeem Codes

Create redeem codes to give to your customers so they can download photos using the credits. 

If you give out a redeem code, you will need to instruct your customer to log into their account (or create one if one does not already exist), go to the My Account page and select the redeem download credits option. 

The create a redeem code, click the Redeem Codes tab in Photo Products -> Download Credits. 

Enter in a unique redeem code and how many credits are included. 

To create a batch of redeem codes, click the Create a batch of redeem codes option. 

 
 

Buy Alls are a way for a customer to purchase all photos in a gallery / sub gallery of the same product. Example, purchase all photos in this gallery as a 4x6. Here is an article with examples of Buy Alls.

This option will also allow them to buy all photos in a gallery of the same keyword or tag. Example, someone searches for their number in a gallery and get 12 results. Then they can purchase those 12 photos in a buy all.

These are also used so customers can buy all of their favorites. Note that all photos in their favorites must use the same price list or the buy all option won't show. 

Creating a Buy All

Photo Products -> Buy Alls -> Create New Buy All

Start by selecting the product you want this buy all to include and click continue. After you create it you select what type of pricing to use.

Price Per Photo 

This option will price the Buy All collection a flat price per photo in the gallery or selected. Example, enter in 5.00 and for each photo in the gallery it will charge $5.00 for. 

Tiered Pricing

Tiered pricing will allow you to set a price per photo based on the total photos in the gallery or selected. Using this method will allow you to charge less per photo for more photos in a gallery.

Qty From Qty To Price
1 4 $5 each photo
5 10 $4.50 each photo
11 20 $4 each photo
21 40 $3.50 each photo
41 0 $3 each photo
If there are 19 photos, the price would be 19 X $4.00 = $76.
If there are 45 photos, the price would be 45 X $3.00 = $135.
Notice that in the last range, the qty to is 0. This means that is the last one and anything above that from quantity will be charged that price.

IMPORTANT:
  • Be sure there is no gapping in your ranges. Example: from: 10 to 19 ... the next from has to start at 20.
  • End you last qty to range with a 0.

Adding Buy Alls to a Price List

To add a Buy Alls to a price list, you must first create a Product Group checked as a Buy All group. This tells the system to show the Buy All button above the thumbnails and in the favorites. 

Disable Purchasing of a Buy Alls From Favorites

If you do not want people to purchase a buy all collection from their favorites, view your Price List in Photo Products -> Price List, edit your product group for your buy alls and check the option "Do not offer these buy alls when customer ordering from favorites. "

 
 
 The B&W / Filter option allows the customer to preview the photo in black & white or other filter options you create. If the customer is viewing a photo in B&W for example, when they add the photo to cart, it will also add it as B&W.
 
The black & white option is pretty standard, converts the image to black & white. The sepia tone and others first converts the image to black & white then takes a solid color image the same size and lays it over the converted image.

In the color option settings, you are able to tweak the amount of Red, Green, and Blur (RGB) of the image that gets laid over the black & white image. You can also adjust the opacity of the original black & white image.
 
To offer these filter options, check that option in your price list(s).
 
 
 

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